SharePoint Portal Actions Menu Permissions

Available options under the Actions menu for portal users based on site group assignment

Note: this does not account for any custom security settings set at the area level. This is for site group permissions at the portal level only.

Permissions that Activate Action Menu Items

Create Subarea – Create Area – Create an area on the portal site
Change Settings – Manage Area – Delete or edit the properties for an area on the portal site
Manage Security – Manage Area Permissions – Add, remove, or change user rights for an area
Manage Content – Edit Items – Edit items in lists, edit documents in SharePoint document libraries, and customize Web Part Pages in SharePoint document libraries
Manage Portal Site – Manage Area – Delete or edit the properties for an area on the portal site
Add to My Links – Create Personal Site – Create a personal SharePoint site
Alert me – Use Personal Features – Use alerts and personal sites

Edit Page – Edit Items – Edit items in lists, edit documents in SharePoint document libraries, and customize Web Part Pages in SharePoint document libraries

New options available under the Actions menu as the site groups progress in security level is marked by an asterisk (*).

Reader

Reader
No options under Actions; Actions menu does not appear.

Reader with alerts enabled
Actions
* Alert me (goes to screen to set up an alert for that page)

Reader with personal site creation enabled
Actions
* Add to My Links (adds the current page to their My Links list on their personal site)
* Alert me (goes to screen to set up an alert for that page)

Member

Actions
* Add to My Links (adds the current page to their My Links list on their personal site)
* Alert me (goes to screen to set up an alert for that page)

Contributor

Actions
* Manage Content (goes to the Documents and Lists screen)
* Add to My Links (adds the current page to their My Links list on their personal site)
* Alert me (goes to screen to set up an alert for that page)

* Edit Page (does NOT show the Modified Shared Page link in upper right; switches Edit Page text to View Page)

Web Designer

Actions
* Create Subarea (goes to Create Area screen)
* Change Settings (goes to portal area settings screen)
* Manage Content (goes to the Documents and Lists screen)
* Manage Portal Site (goes to Portal Site Map screen)
* Add to My Links (adds the current page to their My Links list on their personal site)
* Alert me (goes to screen to set up an alert for that page)

* Edit Page (when clicked shows the Modified Shared Page link and menu in upper right; switches Edit Page text to View Page)

Administrator

Actions
* Create Subarea (goes to Create Area screen)
* Change Settings (goes to portal area settings screen)
* Manage Security (goes to Security Settings page for that portal area)
* Manage Content (goes to the Documents and Lists screen)
* Manage Portal Site (goes to Portal Site Map screen)
* Add to My Links (adds the current page to their My Links list on their personal site)
* Alert me (goes to screen to set up an alert for that page)

* Edit Page (when clicked shows the Modified Shared Page link and menu in upper right; switches Edit Page text to View Page)

Dustin Miller and Heather Solomon from SharePoint Experts